Job Type: Full-time
Compensation: start at $60,000.00, DOE
Benefits: Medical/Dental/Vision/Life Insurance, 401K, PTO
Who We Are: We are a growing major supplier of high quality, certified organic, gluten-free food, and bakery
ingredients. As a premier food ingredient supplier, we strive to help our customers to source the best quality
ingredients to make their final product. Our family-owned company was established in 1973 and expanded to
our USA operations in 2003. Please visit us at https://www.reliableproduct.com/employment for more details.
Job Overview
This position oversees the Bookkeeper Assistant/AR and reports directly to the company president. Their
responsibility is to finalize payments and manage expenses by collecting payments, along with processing,
verifying and reconciling invoices. Their role also focuses on the day-to-day management of all payment cycle
activities in a timely and efficient manner; this includes coordinating with the Bookkeeper Assistant/AR and the
company president to ensure all records are accurate. Works closely with the company president on keeping
the employee payroll records up to date and ensuring the production of payroll and issuance of paychecks
and/or electronic transfers to bank accounts are done so in a timely manner
Duties and responsibilities
- Assist in the preparation of financial documentation and/or various financial projects for the company
President, this includes preparing batch check runs, wire transfers, and ACH transactions - Journal entries, general ledger, monthly checking/credit card account reconciliations in QB, financial
statements, and analysis - Keeping track of all payments and expenses, including payroll, purchase orders, invoices, statements, etc.
- Reconciling processed work by confirming entries and comparing system reports to balances
- Track incoming container orders to maintain supplier checklist spreadsheet
- Oversee Bookkeeping Assistant/AR position, verify accuracy of AR
- Organizes monthly status reports and monthly closings
- Internal Cost Control projects
- Provide competent accounting and clerical support to multiple departments
- Maintains GL, quarterly, and annual tax filings
- Ability to track and measure financial data, and communicate this information in a timely and accurate
report to management - Handles all vendor correspondence via phone or email
- Attaches the corresponding purchase orders to incoming invoices with all supporting documentation
- Investigates and resolves problems associated with processing of invoices and purchase orders
- Process remittance information from checks, drafts, and wire transfers for invoices provided by vendors;
reviewing instructions accompanying items to determine proper disposition and crediting accounts in
accordance with standard procedures - Cover for the Bookkeeper/AR if they are out
- Weekly and monthly inventory reconciliation for 7-8 warehouse locations
- Receives, investigates, and resolves a range of everyday internal and external inquiries regarding account
status, which includes the communication of effective solutions to discrepancies to the appropriate person - Experienced with QuickBooks updates and clean-up, data entry
- Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit;
normally replying to all vendor enquiries regarding finance - Organizing analyses of accounts and generating monthly reports
- Communicate needs and objectives with managers and key personnel by means of meetings,
presentations, and spreadsheets - Enter and process payroll in QuickBooks from third party payroll company Paychex
- Coordinate with Admin on maintaining employee PTO forms for each payroll period, along with uAttend
records - Manage employee benefits with the company president and Admin, ensuring records stay up to date
Qualifications:
- Associates Degree or equivalent from a two-year college or technical school preferred, Bachelors is A PLUS
- MINIMUM 5 YEARS on-the-job accounting experience in A/R, soft collections, A/P, job costing, and
accounting reports - Experience working in a Manufacturing and Distribution environment is A PLUS
- Must have strong organizational skills, good math skills, and accuracy when working with numbers
- Experienced with company financials, P&L, balance sheet, budgeting, cash flow reports and forecasting
Knowledge of Microsoft Programs (Outlook, Excel, Access, Word, PowerPoint, OneDrive) - Familiarity with inventory management software
- Expertise of QuickBooks or equivalent software – 2-3 years REQUIRED
- 10-key by touch
- A team player with the capacity to develop and sustain constructive relations with customers, vendors,
and co-workers via verbal and email communications - Proactive, self-motivated, able to recognize issues and resolve before escalating
- Function in accordance with established standards, procedures, confidentiality, and applicable laws
Working Conditions:
- Able to meet deadlines and handle situations that may be unpleasant or intimidating
- Generally, work a set schedule; usually standard business hours, may need to work extra for projects and
period-end - Noise level is low to moderate
Physical Requirements:
Work is primarily sedentary in nature; there are no special physical demand
Reliable Products is an equal opportunity employer committed to a diverse and inclusive workforce. All
qualified applicants will receive consideration for employment without regard to any actual or perceived
protected characteristic or other unlawful consideration.
Qualified candidates are encouraged to submit your resume, cover letter, and references to this posting.
Applicants must be authorized to work in the US for any employer, we do not pay for relocation.